Guide
Oct 27, 2025
Hello.
We are STOCK 5 MINS AGO, working together to solve inventory concerns on-site. 😊
Today, I would like to introduce a way to efficiently manage ‘obsolete inventory’,
that is, inventory that can no longer be used, which often occurs in stores.
If you have products that have expired or are difficult to use due to defects,
make sure to read this article. Obsolete inventory is not just ‘remaining inventory’ but
an important management point that can lead to losses if not handled in time.
💡 What is obsolete inventory?
Obsolete inventory refers to
inventory that can no longer be sold or used.
For example,
Expired products
Damaged goods during transport
Products that cannot be shipped due to quality defects
Materials that have been discontinued due to specification changes or renewals
Because these inventories are in a ‘not for sale’ state,
they must be accurately separated and managed to clearly understand the inventory quantity and loss amount.
📦 Key to obsolete inventory management
Managing obsolete inventory is not just about ‘removal’, but ‘recording’ is important.
When, where, and why it arose must be documented
so that it can be used for loss analysis and internal review later.
Effective management methods are as follows👇
1️⃣ Clearly document the reason for obsolescence
Reasons such as ‘expiry’, ‘defective’, ‘damaged’, ‘renewal replacement’ etc.
must be specifically recorded.
As these records accumulate, future similar issues can be prevented.
2️⃣ Calculate the loss amount
Obsolete inventory is equivalent to cost loss,
so it is important to calculate the loss based on the purchase price and selling price.
This allows for immediate understanding of the scale of loss.
3️⃣ Immediately deduct the inventory quantity
If you have registered obsolete inventory, the corresponding quantity must be deducted from actual inventory.
Automating this process can prevent obsolete items from being accidentally shipped as normal inventory.
🧾 Registering obsolete inventory with STOCK 5 MINS AGO
With STOCK 5 MINS AGO, the process of managing obsolete inventory can be easily handled with a single registration.
✅ Registration method
Select [Register Obsolete Inventory] from the menu
Select location, date, and person in charge
Input product and quantity, reason for obsolescence (defective, expired, etc.)
The system automatically calculates purchase price, selling price, loss based on purchase cost, loss based on selling price
When saved, the corresponding quantity is automatically deducted from inventory, and is immediately reflected in the obsolete inventory record.
💡 Tip:
Records of obsolete inventory registration can be checked at any time later in the ‘Obsolete Inventory Record’ menu.
Filtering by date and person in charge is possible,
allowing you to easily verify “which products were deemed obsolete at what point in time”.
📊 Effects of obsolete inventory management
Accurate inventory reflection: Only usable inventory is displayed, reducing confusion.
Easy loss analysis: Possible to check the causes of obsolescence and loss amount numerically
Transparent management system: Management responsibility becomes clear through records by person in charge and date.
Through this process, obsolete inventory is transformed from ‘wasted inventory’ to
data assets for management and improvement.
🙌 Conclusion
If obsolete inventory is not managed,
inventory quantity inflates and losses accumulate invisibly.
However, utilizing STOCK 5 MINS AGO’s function for registering obsolete inventory allows for management
from occurrence to loss calculation and inventory deduction all at once.
Try registering obsolete inventory today.
You will experience a transformation of accumulated inventory into clear data. 🚀
